Process invoices smarter? Stop manual work

Every week, stacks of supplier invoices. The same manual checks and codings over and over again. The result? Costly time wastage, a higher chance of booking errors, unnecessary costs, and a frustrated team. It can be done smarter. More efficiently. More pleasantly — for you and your business processes.

In this blog, you will read how Lesley explains the way to automate the entire process of incoming invoices with SAP Ariba Central Invoice Management.

Efficiency thanks to Machine Learning and Training

Manual invoice processing is a repetitive and time-consuming process. Manually entering a simple invoice generally takes a few minutes, but that time can increase significantly with complex invoices due to multiple lines and manual checks. CIM largely takes over this work:

• Automatic suggestion of financial codings thanks to Machine Learning

• Matching with orders at line level

• Recognition of invoice layouts (training by users and the system itself)

• Users can create coding rules for the automatic coding of VAT and accounting.

Recurring invoices are thus processed uniformly, automatically, and with minimal errors.

One central solution for invoice processing

A supplier sends an invoice via email, while another uploads it in a portal. Meanwhile, your team searches for the correct cost center, misses an approval, and follows up to process an invoice anyway. With SAP Ariba Central Invoice Management (CIM), you process all supplier invoices in one place — regardless of the channel. CIM integrates by default with SAP S/4HANA Public Cloud and is also connectable with Private Cloud and on-premise environments.

Invoices are easily submitted via email, API, or drag-and-drop upload. Thanks to the app 'Configure Inbound Email', you can set up specific email addresses for automatic processing. E-invoices, which are mandatory in more and more countries, are also directly forwarded through the integration with SAP Document and Reporting Compliance.

CIM includes built-in workflows for coding and approval, allowing you to maintain control over the process and prevent errors.

More accuracy, fewer errors

In addition to speed and overview, Central Invoice Management also delivers direct gains in accuracy. Errors occur in every finance team. From an incorrectly entered amount to a missing booking line. Small mistakes with a big impact.

CIM helps to minimize these risks. Thanks to built-in OCR technology, invoice data is automatically read and filled in. This prevents typing errors, detects discrepancies early, and improves the quality of your financial administration.

Fewer corrections afterwards, fewer escalations, and more confidence in your figures.

Seamless Integration in the Cloud

CIM is a cloud solution and therefore benefits from continue innovations from SAP. Every quarter, new functionalities are rolled out without technical upgrades or disruption to your processes.

How efficient is your invoice processing?

We assist organizations with the consulting, setup, and implementation of SAP Ariba Central Invoice Management.

Contact us or schedule a demo via Bart, Bart.de.Bijl@mccoy-partners.com.Of course! Please provide the text you would like translated from Dutch to English.