Yuri van Brussel

SAP Grants Management comes to S/4HANA Public Cloud

Are you ready to take the management of your subsidies and grants to the next level? Or do you simply want to get rid of all those manual actions to track received subsidies and grants and justify them properly? With SAP Grants Management, especially in S/4HANA (Public Cloud), this is now becoming a reality. In this blog, you'll learn how!

Although Grantee Management (GM-GTE) has been available for some time, also in ECC, it is often overlooked and today is frequently resolved with many off-book and manual steps in (project) administration. With the move to S/4HANA, the solution has been further optimized with user-friendly Fiori apps and comprehensive reporting. And even better: starting from Cloud release 2408 (*planned), this will also be available in the Public Cloud for Dutch entities.

What is Grants Management ?

Grants Management is a standard module that focuses on the entire end-to-end flow of received subsidies. In summary, here are some major benefits that this solution brings:

  • Efficient Subsidy Management

Forget all those manual processes! SAP Grants Management automates and streamlines the entire subsidy management process, from application to allocation and reporting. This frees up valuable time to focus on what really matters: delivering impactful projects.

  • Smart Budget Management

Money is the lifeblood of any project. With SAP Grants Management, you can accurately plan, allocate, and manage budgets for different programs or projects. And best of all? You can easily track expenses, avoiding unpleasant surprises and always staying within your budget.

  • Powerful Analysis and Reporting

Want deeper insights into your subsidy and grant data? With SAP Grants Management, you have powerful reporting and analysis tools at your fingertips. Identify trends, monitor project performance, and effortlessly demonstrate the impact of your subsidized initiatives with compelling reports.

  • Hassle-Free Accountability

Complying with subsidy rules and regulations can be a real challenge. Fortunately, SAP Grants Management makes it easy. With built-in controls, audit trails, and documentation provisions, you can always confidently face audits and prevent accountability issues.

  • Seamless Integration with SAP Modules

SAP Grants Management fits perfectly into your existing SAP ecosystem. By seamlessly integrating with other SAP modules such as financial accounting, procurement, sales, and project management, you can achieve an integrated approach to your business operations.

Grants Management is flexibly designed and can be tailored to sponsor and grant specifics. Some concrete questions to consider and easily incorporate include:

  • What specific income/expenditure categories are needed and reported to the sponsor?

  • Is a matching contribution expected on the grant?

  • Are indirect (overhead) costs allowed to be charged?

  • How does invoicing work, manually or automatically? For example, periodically based on an agreed term plan or based on actual costs incurred?

  • In S/4HANA, various KPIs are available for grant administration, but also consider notifications based on set parameters such as grants budget utilization exceeding 90%.

In a nutshell, SAP Grants Management in S/4HANA, and soon in Public Cloud, provides a complete and powerful solution for subsidy and grants management. Simplify your processes, increase transparency, and get the most out of your subsidized projects.

But that's not all! Soon, we will come back with a follow-up blog and elaborate on a sample scenario once the functionality in Public Cloud (Dutch scope) becomes available. Are you ready to take the next step and want to learn more about what Grants Management can do for you and your organization? We're here to help with an introductory discussion or demo of the functionality.

For more information, feel free to contact Yuri van Brussel. Stay tuned for more exciting updates.